Organization or agency
City, State Zip
Is there anyone
you would prefer to work with, if
applicable to the particular shift?
Do you have any particular
skills that could be of service while
& TIME SHIFT
will be at least two volunteer training
sessions prior to the Symposium. Volunteers
must attend one of these in order
to participate; more information about
this will be supplied at a later date.
Please select the positions you would
be interested in working.
those interested positions numerically
in order of preference.
Registration and Information Assistant:
This might be the most important
position in terms of there being so
much to know when working at the registration
desk. Registers attendees as they
arrive. Answers questions and provides
information to attendees or refers
them to the proper source. Assists
with any other aspects of registration.
Answers questions about the Symposium,
the Little Rock area, and the trails
system in the area. This position
will require you work more hours.
at Symposium sessions, events, and
registration. Directs people to all
events. Answers questions, provides
directions and general information
to attendees or refers them to the
proper source. May also serve as “people
movers”; moving participants
to plenary sessions, and “ticket
takers”; taking tickets at the
plenary sessions involving meals.
Individuals must be of high energy
and have knowledge of facilities in
the Little Rock area.
Gophers: Different people
to do many miscellaneous tasks throughout
the entire Symposium (i.e. help Rory
Robinson, Program Committee Chair,
with presentation tasks for concurrent
sessions and mini-workshops (will
need at least a couple people), help
American Trails staff (Pam Gluck and
Candace Baxter) with any tasks that
come up. Having a cell phone is key
so they are able to contact you, sometimes
at a moment’s notice, and on
a continual basis throughout the Symposium).
Little Rock Ambassadors:
These individuals will need to have
high energy and have knowledge
of the Little Rock area and the trail
systems in the area. Need to have
someone man the booth/table at all
times to answer attendees’ questions,
provide directions and general information
to attendees or refer them to the
proper source. If someone is looking
for information about the Little Rock
area or trails to go on, we will send
them to this table.
Mobile Workshop Assistants:
Provides general assistance to the
Mobile Workshop Coordinators with
mobile workshop efforts during the
Symposium. Staffs the mobile workshop
information table, providing information
to attendees. Mobile Workshop Assistants
will report to Mobile Workshop Coordinators
for staffing and schedule. Those volunteers
with prior knowledge/experience about
workshops are encouraged to volunteer.
Assists with transportation efforts
during Symposium. Directs people to
buses and helps load buses and takes
tickets. Where applicable, puts water
and lunches on vans and buses for
Signs: Positioning and replacing
of various signs for concurrent sessions,
breaks, general sessions, etc. These
signs help direct people to what sessions
are being held where and in what rooms.
Signs need to be replaced each morning/afternoon/
evening – all throughout the
day. This is not necessarily a hard
job, but a very important job. This
person or persons would probably be
working with Candace Baxter of American
Trails and would probably require
some early morning “sign runs.”
Greets people, checks for conference
nametags; appropriate color that day.
After session has begun, encourages
people to take available open seats
in the front of the room. Acts as
a liaison between the session moderator
and the Audio/Visual Floater. Assists
presenters with handouts. Collects
evaluation forms. Coordinates any
housekeeping announcements. Notifies
convention center when drinking water
and clean glasses are needed for speakers.
Organizes and straightens out room
before and after sessions. If applicable,
places speaker name cards on front
Audio/Visual Floater (A/V):
Acts as a liaison between the presenters/session
moderators by providing assistance
with audiovisual equipment if a problem
arises. Must be familiar with a variety
of audiovisual equipment and software
(i.e. PowerPoint). Should have the
ability to troubleshoot any problems
and make any needed repairs to get
the equipment up and running as quickly
Exhibit Hall: Help with setup
and take down at Expo and any other
place that needs assistance. May require
some vigorous labor. (Friday November
14th, Saturday November 15th, Monday
afternoon/evening November 17th)
Auction: Help set out items
to look attractive for silent and
live auctions. Stay at table(s) to
keep watch over items.
Party: Assists with setup,
decorations, serving food, taking
tickets and cleanup. Assists with
setup and teardown of entertainment.
Remember that some positions only
require volunteers for certain days
and hours, if your hours of availability
do not match these positions you will
not be assigned to them. Most positions
will last 4 or more hours.
select days and times that you are
If you have
any additional comments please list
19th NATIONAL TRAILS SYMPOSIUM
I understand that I will
not receive any compensation for volunteering
at the 19th National Trails Symposium
and that volunteers are NOT considered
to be employees of American Trails,
Little Rock Convention & Visitors
Bureau, Little Rock’s Statehouse
Convention Center, nor any sponsor
for any purpose. Volunteers are protected
under certain State and Federal laws
and under American Trails’ liability
insurance except in the case of the
volunteer’s gross negligence.
I willingly agree to comply with the
stated and customary terms and conditions
for participation. Safety is always
first! If I observe any unusual circumstances
and it affects my readiness for participation
and/or in the program itself, I will
remove myself from participation and
bring such to the attention of the
nearest official immediately.
do hereby volunteer my services to
assist American Trails in coordinating
the 19th National Trails Symposium.
THIS FORM IS NO LONGER ACTIVE. If you have questions about volunteering, please contact American Trails at (530) 547-2060.