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Be a Symposium sponsor and/or exhibitor!

19th National Trails Symposium in Little Rock, Arkansas, November 15-18, 2008

 

Volunteer Signup Form

We appreciate your help in making this the greatest National Trails Symposium ever.

THIS FORM IS NO LONGER ACTIVE. If you have questions about volunteering, please contact American Trails at (530) 547-2060.

Name

Organization or agency

Address

City, State Zip
     

Phone

E-Mail

T-Shirt Size
Small
Medium
Large
X-Large

Is there anyone you would prefer to work with, if applicable to the particular shift?

Do you have any particular skills that could be of service while volunteering?

 

POSITION & TIME SHIFT

There will be at least two volunteer training sessions prior to the Symposium. Volunteers must attend one of these in order to participate; more information about this will be supplied at a later date. Please select the positions you would be interested in working.

List those interested positions numerically in order of preference.

Registration and Information Assistant: This might be the most important position in terms of there being so much to know when working at the registration desk. Registers attendees as they arrive. Answers questions and provides information to attendees or refers them to the proper source. Assists with any other aspects of registration. Answers questions about the Symposium, the Little Rock area, and the trails system in the area. This position will require you work more hours.

Greeters:Greets participants at Symposium sessions, events, and registration. Directs people to all events. Answers questions, provides directions and general information to attendees or refers them to the proper source. May also serve as “people movers”; moving participants to plenary sessions, and “ticket takers”; taking tickets at the plenary sessions involving meals. Individuals must be of high energy and have knowledge of facilities in the Little Rock area.

Gophers: Different people to do many miscellaneous tasks throughout the entire Symposium (i.e. help Rory Robinson, Program Committee Chair, with presentation tasks for concurrent sessions and mini-workshops (will need at least a couple people), help American Trails staff (Pam Gluck and Candace Baxter) with any tasks that come up. Having a cell phone is key so they are able to contact you, sometimes at a moment’s notice, and on a continual basis throughout the Symposium).

Little Rock Ambassadors: These individuals will need to have high energy and have knowledge of the Little Rock area and the trail systems in the area. Need to have someone man the booth/table at all times to answer attendees’ questions, provide directions and general information to attendees or refer them to the proper source. If someone is looking for information about the Little Rock area or trails to go on, we will send them to this table.


Mobile Workshop Assistants: Provides general assistance to the Mobile Workshop Coordinators with mobile workshop efforts during the Symposium. Staffs the mobile workshop information table, providing information to attendees. Mobile Workshop Assistants will report to Mobile Workshop Coordinators for staffing and schedule. Those volunteers with prior knowledge/experience about workshops are encouraged to volunteer.

Transportation Assistants: Assists with transportation efforts during Symposium. Directs people to buses and helps load buses and takes tickets. Where applicable, puts water and lunches on vans and buses for participants.

Signs: Positioning and replacing of various signs for concurrent sessions, breaks, general sessions, etc. These signs help direct people to what sessions are being held where and in what rooms. Signs need to be replaced each morning/afternoon/ evening – all throughout the day. This is not necessarily a hard job, but a very important job. This person or persons would probably be working with Candace Baxter of American Trails and would probably require some early morning “sign runs.”

Room Hosts: Greets people, checks for conference nametags; appropriate color that day. After session has begun, encourages people to take available open seats in the front of the room. Acts as a liaison between the session moderator and the Audio/Visual Floater. Assists presenters with handouts. Collects evaluation forms. Coordinates any housekeeping announcements. Notifies convention center when drinking water and clean glasses are needed for speakers. Organizes and straightens out room before and after sessions. If applicable, places speaker name cards on front table.

Audio/Visual Floater (A/V): Acts as a liaison between the presenters/session moderators by providing assistance with audiovisual equipment if a problem arises. Must be familiar with a variety of audiovisual equipment and software (i.e. PowerPoint). Should have the ability to troubleshoot any problems and make any needed repairs to get the equipment up and running as quickly as possible.

Exhibit Hall: Help with setup and take down at Expo and any other place that needs assistance. May require some vigorous labor. (Friday November 14th, Saturday November 15th, Monday afternoon/evening November 17th)

Auction: Help set out items to look attractive for silent and live auctions. Stay at table(s) to keep watch over items.

Party: Assists with setup, decorations, serving food, taking tickets and cleanup. Assists with setup and teardown of entertainment.

 

Schedule

 

Remember that some positions only require volunteers for certain days and hours, if your hours of availability do not match these positions you will not be assigned to them. Most positions will last 4 or more hours.

Please select days and times that you are available.

Friday, November 14

Morning

Afternoon

Evening

Saturday, November 15

Morning

Afternoon

Evening

Sunday, November 16

Morning

Afternoon

Evening


Monday, November 17

Morning

Afternoon

Evening


Tuesday, November 18

Morning

Afternoon

Evening

 

If you have any additional comments please list them here:

 

AMERICAN TRAILS
19th NATIONAL TRAILS SYMPOSIUM
VOLUNTEER AGREEMENT


I understand that I will not receive any compensation for volunteering at the 19th National Trails Symposium and that volunteers are NOT considered to be employees of American Trails, Little Rock Convention & Visitors Bureau, Little Rock’s Statehouse Convention Center, nor any sponsor for any purpose. Volunteers are protected under certain State and Federal laws and under American Trails’ liability insurance except in the case of the volunteer’s gross negligence. I willingly agree to comply with the stated and customary terms and conditions for participation. Safety is always first! If I observe any unusual circumstances and it affects my readiness for participation and/or in the program itself, I will remove myself from participation and bring such to the attention of the nearest official immediately.

I do hereby volunteer my services to assist American Trails in coordinating the 19th National Trails Symposium.

THIS FORM IS NO LONGER ACTIVE. If you have questions about volunteering, please contact American Trails at (530) 547-2060.

 

 

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